Author Guidelines

Authors are invited to submit manuscripts that fall within the focus of the journal. Please follow the below guidelines, and contact the Senior Editor if you have any questions.

PIA is a yearly publication journal - once your article has passed peer review and copy-editing it will be published online, and will come out as a printed publication soon after. Special collections are published from 2013. Please contact the Editor for further deadlines, or for information on how to propose a new collection.


Research articles: ca. 5000-9000 words
Short reports: ca. 1000-3000 words
Reviews: ca. 1000-1500 words


All research papers and short reports should include a short abstract. There is space to enter this during submission.

Main text
The body of the submission should be structured in a logical and easy to follow manner. A clear introduction section should provide non-specialists in the subject with an understanding of the topic and a background to the issue(s) involved. Methods, results, discussion and conclusion sections may then follow to clearly detail the information and research being presented.

Headings and sub-headings
Up to three level headings may be present and must be clearly identifiable using different font sizes, bold or italics. We suggest using Headings 1, 2 and 3 in MS-Word’s ‘Style’ section.

Acknowledgements (optional)
Any acknowledgements must be headed and in a separate paragraph, placed after the main text but before the reference list.

Competing interests
If any of the authors have any competing interests then these must be declared. A short paragraph should be placed before the references. Guidelines for competing interests can be found here.

Ethics and consent (if applicable)
Research involving human subjects, human material, or human data, must have been performed in accordance with the UCL Ethical guidelines and/or the Declaration of Helsinki. Where applicable, the studies must have been approved by an appropriate ethics committee (e.g. the UCL Ethics Committee) and the authors should include a statement within the article text detailing this approval, including the name of the ethics committee and reference number of the approval. The identity of the research subject(s) should be anonymised whenever possible. For research involving human subjects, informed consent to participate in the study must be obtained from participants (or their legal guardian).

All references cited within the submission must be listed at the end of the main text file. References containing works cited within an article will be listed at the end of the article, in alphabetical order of authors’ surnames). All reading materials should be included in ‘References’ – even works which may not have been cited within an article but which the author wishes to share with the reader (for these, the author should provide additional information in endnotes explaining the relevance of the work). This journal uses the Harvard (author-date) system for the Reference list.


Please supply all files as Open Office, Microsoft Word or RTF files.

Capitalisation of titles
Capitalise all nouns, pronouns, adjectives, verbs, adverbs and subordinate conjunctions (i.e. as, because, although). Use lowercase for all articles, coordinate conjunctions and prepositions. Examples:

    Saving Eighteenth-Century New Smyrnea: Public Archaeology in Action

    Front Yard, Back Yard: Lessons in Neighborhood Archaeology in an Urban Environment

Book reviews
If you are submitting a book review, the title should read: 'Review of xxx (Name of book)'. Then, as a subtitle, please the following information: name of author, publisher, extent, publication year, ISBN (13-digit).

Additional information (if applicable)
Name of editor/photographer/translator, no. of b&w and colour illustrations. NOTE: Tier 1 subheads should follow the same rule as the titles. For lower-level subheads, only capitalise first letter (plus proper nouns).

Articles must be submitted in English. Authors are welcome to use American or British spellings and grammar as long as they are used consistently. Some of the key differences between English and American English include the following:

Programme (UK) vs. Program (US) Labour (UK) vs. Labor (US) Centre (UK) vs. Center (US) Demobilise (UK) vs. Demobilize (US) 13 January 2011 (UK) vs. January 13, 2011 (US)

Please note that when referring to proper nouns and normal institutional titles, you should always use the official, original spelling. For instance, it is World Health Organization, not World Health Organisation.

As with language, American or English spelling and grammar rules may be used as long as they are used consistently. For instance, you may use a serial comma (red, white, and blue) or not (red, white and blue).

We are happy for authors to use either words or figures to represent large figures (i.e. one million or 1,000,000) as long as the usage is consistent within an article. For numbers between zero and twelve we would recommend using words rather than figures, except for when it is a part of a dataset or presented in a table. When referring to a percentage, please use the words ‘per cent’ rather than the symbol %, again except for when it is a part of a dataset or presented in a table.

Use £ for British Pound Sterling, € for Euro, e.g. £50, €100. Use US$, C$, NZ$, A$ to distinguish between the different dollar currencies.

Quotation marks
Please use single quotation marks except for quotes within another speech, in which case double quotation marks are used.

Acronyms and abbreviations
With abbreviations, the crucial goal is to ensure that the reader – particularly one who may not be fully familiar with the topic or context being addressed – is able to follow along. Spell out almost all acronyms on first use, indicating the acronym in parentheses immediately thereafter. Use the acronym for all subsequent references. You do not need to spell out abbreviations for US, UK, EU, UN and DC, as in Washington, DC.

Images and figures
As long as they provide key information related to the submission then the journal welcomes photographs/pictures to accompany the main text. Such images may ultimately be removed from your piece at the editors’ discretion, if deemed unnecessary. Figures, including graphs and diagrams, are acceptable if they are professionally and clearly presented. If a figure is not easy to understand or does not appear to be of a suitable quality, you will be asked to re-render or omit it.

NOTE: Please supply all figures separately, if possible in colour and at a resolution of at least 150dpi (300dpi preferred), and each file should not be more than 20MB. Standard formats accepted are: JPG, TIFF, GIF, PNG, EPS.

The same principles which apply to figures apply to tables. They should be necessary and should not repeat significant pieces of information already included in the text.

Use of footnotes/endnotes
Please use endnotes rather than footnotes (which we will refer to as ‘Notes’ at the end of the article, before ‘References’). All notes should be kept to the bare minimum and only where crucial clarifying information needs to be conveyed. Avoid using endnotes for purposes of referencing; use in-text citations instead.

In-text citations
All external sources must be clearly cited. Authors are strongly encouraged to use parenthetical citations according to the Chicago style (Adam 1984: 120ff.) For publications authored and published by organisations, use the short form of the organisation’s name or its acronym in lieu of the full name. For instance, do NOT do the following (International Committee of Red Cross and Red Crescent Societies 2000); instead, you should write (ICRC 2000). Also, please do not include URLs (web addresses) in parenthetical citations.